Hey Jealousy, Top 10 Announcements you might have *Missed* at the SharePoint Conference! Experts Panel #SPC19

Wow!  I’m still recovering from #SPC19.  In fact it was just yesterday I was speaking at SharePoint Conference, but I wanted to get this blog post out there for those who may have missed the nuggets.

Join me and 6 experts on the Best of SPC Experts Panel When: Wednesday  May 29th 11 AM Eastern / 3 PM GMT Featuring 5 MVPs 2 RDs and Microsoft Product Manager.

  • Joel Oleson MVP & RD – Microsoft Search, OneDrive, Governance, Content Services, Mixed Reality
  • Eric Overfield MVP & RD – UX, SharePoint Framework
  • Erica Toelle MVP – Content Services & Records Management
  • Ryan Schouten MVP- SPFx, Developer, Power Pack and Business Apps
  • Bill Baer MS Product Manager & MCM Instructor – SharePoint 2019, Geo, Search and Mixed Reality
  • Paul Swider – Business Apps, Power Pack

>> Register for the Best of SPC Experts Panel

we’ll discuss the announcements and all the announcements, have a fun discussion about the impact and discuss silly or crazy things that happened at SPC.

  1. Microsoft Search (GA) Launch a *massive* UX investment across Bing, Windows, Edge, Office, SharePoint, Office 365, powered by Graph plus AI and Machine learning and personalization and Unified Administration and way more is Shipping – in the words of Jeff Teper the biggest “One Microsoft” project or initiative he’s ever been part of.  Personally I spent more time in Search sessions since I didn’t want to miss anything that might impact my “Real Life” Microsoft Search session where I drilled down into things you could do today with Microsoft Search in preparation for more that will be coming out later this year.  Microsoft Searches biggest release is now available to targeted release tenants.  A ton more investments in image text extraction, video speech to text, and audio speech to text extraction also contribute to the investments.
    Download my Microsoft Search Strategy deck that I delivered at SPC.

    • Bookmarks, PowerApps, Q&A, Locations all configurable in a new Unified Administration (Targeted release).  The new enhanced recommendations will come from the behavior of the people using search.  The more it is used the better it will get.
    • Windows 10 updates and integration coming later this year
    • Search in Office will provide the ability to search for a document and the ability to take parts from those documents and automatically include them in the document, spreadsheet or PowerPoint. (Demo in the keynote showed adding a slide from PowerPoint into a word doc without ever leaving word)
    • Announced Public API for search including the extensibility of custom search refiners, connectors, verticals, and filters.
    • The best place to start with the new GA “General Availability” of  Microsoft Search: http://www.bing.com/business/explore
    • An enterprise-wide Microsoft Search experience, from the search box in the suite bar.
    • More resources on Microsoft Search
  2. SharePoint Home Sites New Announcement – “SharePoint home sites, a dynamic, engaging, and personalized employee experience for your organization.”  Jeff Teper’s keynote had us on the edge of our seats and home sites definitely got a warm intro.  You can read more about them on the SharePoint blog post “The intelligent intranet featuring SharePoint home sites” and read more at  SharePoint home sites: a landing for your organization on the intelligent intranet
  3. Yammer enhancements announced including Answer Bot and Best Answer and Microsoft Stream Transcription and other enhancements for employee engagement and communications.  Read more at Yammer investments add engagement and compliance capabilities
    • Yammer built in bot auto-responses for FAQ & Best Answer feature, you can ask a question and then the person asking the question or a group admin can mark the best answer—making the knowledge easier to share and reuse in the future. Additionally, a group can feature intelligent, bot-like responses to frequently asked questions.  Record, upload, and share video with updated Microsoft Stream mobile app.  Embed a quiz, poll, or survey in a video with Microsoft Stream.  
    • New Microsoft Stream mobile features, interactivity and more announced at SharePoint Conference 2019
    • yammer answer
  4. Differential sync announced for all file types!  The keynote featured a 1GB bmp file where only text was added in MS Paint and instead of the entire file syncing only the changes or about 1-2MB was synced… it was done in seconds.
  5. Many new OneDrive, SharePoint File enhancements announced for sharing a file quickly, securely and in a compliant way has improved immensely – add a link to an email or teams chat and change the permissions on the fly.  Love the new “Request Files” feature.  You can create an RFP folder and send it out as a place where people can put documents… it has a built in ability to make it easy to collect files from others.  The new “easy-to-read links” will reduce the long ugly URLs we live with and “Popular around me” in the Shared with me section of OneDrive will simplify and enhance discovery.  See recent files, your files, frequent shared libraries when attaching a file or sharing a link from Outlook mobile.  In addition to updates to annotation options when marking up PDFs you can annotate the PDF to circle items or add notes for you and others.  Microsoft Teams Tabs in mobile experiences. In addition, Link to this Slide will allow you to send links to an individual PowerPoint slide.  Control sharing settings on groups of sites at once including the ability to expire sharing links across not only the whole site but many.ExternalExpiration_1.pngDocument compliance enhancements including… SharePoint Online service supports Azure Information Protection encryption on document upload, understands label policies applied to the document, and applies label permissions to document open when the document is in SharePoint or OneDrive.  Updated content services white paper, and guidelines for GxP compliance, providing the blueprint for organizations that comply with regulatory regimes like FDA 21 CFR Part 11
  6. Site rename got the biggest clap during the keynote.  There’s also more compliance with DLP restricted sharing.  Don’t miss the new Adoption kits across Office 365.
  7. Performance enhancements on storage, sharing, and more.  Jeff explained SharePoint is the biggest consumer of Azure storage.  Data from Microsoft 365 is ten times faster than it was just two years ago. Your user experience has improved in Office 365 is three times faster than a year ago, with investments across our architecture that accelerate your experience even when you are working far from your own data center.  After you upload a file, you should be able to search for it in no time.    Including now up to 320 previews and new ability to add comments on all file types (not just MS Office).  You’ve heard of Machine Learning… Announcing Machine Teaching.  Here you can teach the AI what parts of a document are and how to perform otherwise manual tasks for tagging or using document parts.  updates to Supervision including new out of the box machine learning models to harness intelligence and identify questionable content
  8. New Architectures from SharePoint 2019 in Azure and SQL Azure to Multi Geo GA  1) In SharePoint Server 2019 we’re providing more flexible deployment options to include support for Azure Stack and SQL Managed Instances. 2) New managed instance support for SharePoint Server 2019 allows you to leverage the benefits of managed instances with SharePoint environments hosted in Azure. Multi Geo Capabilities has released as Generally available what was in preview.
  9. New Developer experiences: New APIs and File Developer Experiences more comprehensive site collection enumeration API, will be coming soon in beta.  SharePoint Framework 1.8.2, released two weeks ago, updates compatibility to support Node.js 10.  SharePoint Framework 1.9 coming soon, there’s enhancements coming to Microsoft Graph connected controls. In addition to the Windows Community Toolkit which features controls for working with Microsoft Graph and Files, we’re also adding a new Microsoft Graph Toolkit for the web.  Fluid Framework – Improvements to development efforts “revolutionary new capabilities for real-time, intelligence-assisted collaboration” announced at build, but demonstrated during the keynote.  The keynote demo we saw showed many browser windows at once showing what it could be like with a seamless editing experience.  Many low level protocols and experiences have been optimized to make multi user editing better.
  10. Business Apps PowerApps and Flow Improvements – Starting in summer 2019, you’ll be able to use PowerApps to build custom forms for document libraries, building metadata-enriched experiences through SharePoint and Microsoft Teams. Bulk Approvals, New Actions for SharePoint Lists and Libraries in Flow, new document templates and improvements to backstage.  You’ll be able to use PowerApps to build custom forms for document libraries, building metadata-enriched experiences through SharePoint and Microsoft Teams.

New SharePoint Family Newsletter: Subscribe to the new monthly update

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Lots of growth!

Check out the following 12 New blog posts that all went out right at the keynote.

SharePoint Migrations just got easier with Microsoft SMAT

Microsoft recently released an innovative new tool that allows us to transport all our creations, content, information, and assets from old platforms such as SharePoint Server 2013 to either SharePoint or OneDrive in Office 365. This tool greatly negates the growing pains associated with moving your personal or company’s information assets to a new server or medium and streamlining the entire process into a much-needed simpler form.

SMAT (SharePoint Migration Assessment Tool) allows you to move local files such as from your internal file shares, as well as from a myriad of sources from SharePoint 2013. When selecting a tool to migrate, SMAT ensures the destination that you requested the file to be migrated to is authenticated, providing the necessary layer of security and privacy, and minimizes the risk of mistakes to be made. The file is then scanned, packaged, and uploaded. This is done universally through every source to be migrated.

The most important step when migrating a file, is authenticating and authorizing its provided destination. The following forms of authorization are supported: NTLM, Kerberos, Forms, ADFS, Multi-factor authentication, SAML based claims, and Client certificate authentication. Microsoft also provides this statement regarding the mediums of authorization; “If multiple authentication methods including NTLM or Kerberos, are enabled in the on-premises SharePoint Web Application, NTLM and Kerberos authentication are not supported by the SharePoint Migration Tool. Please use a secondary form of authentication or convert the Web Application to use NTLM and/or Kerberos authentication only.”

After you selected the file for migration, and after you have authorized the file’s destination, a scan will commence. The scan is vital for checking the file for potential corruptions, and verifies you have access to both the source as well as the destination. The file is then packaged with a manifest, where it then is uploaded to Azure with the said manifest. Each file is encrypted and secured with Microsoft’s advanced security procedures and includes a lock and key system that only the authorizer can obtain. All files that are packaged are inaccessible to Microsoft and is deleted from their servers after the passing of a set time, ensuring the safety and privacy required for your files.

SharePoint Migration Assessment Tool will finally easily transport our projects and creations to the updated software in an easy and seamless way that is safely secure and with professional help will make a difference.  Small simple migrations this might work, but it is recommended you consult with a professional before taking on a big migration. SMAT can help simplify the entire migration process and allows our organizations to update and adapt with Microsoft’s software, providing a foundation for further collaboration and consolidation that comes with our creations.

To date this is the best we’ve got from Microsoft, but honestly there are a variety of powerful tools that should be considered when doing a migration.

Are you considering Migration?  Join me for the upcoming free migration webinar this Thursday.

Register Now

Webinar Title: Migrate to Office 365 and SharePoint Online or OneDrive or Upgrade to SharePoint 2019?

Guest Speaker: Joel Oleson, Microsoft RD, Office Server & Services MVP

Decisions, decisions, decisions! You’re not alone if you’re running SharePoint 2010, 2013, 2016 and wondering… Is it time to upgrade to 2019 or should I take the plunge and migrate to Office 365. In this session we’ll dive into the decision matrix of the benefits of both SharePoint 2019 and Office 365 SharePoint Online. First we’ll cover the benefits of both, then help you understand the key differences and help you better understand the business value. The session will focus on user experience, technical features, and business value with the goal of helping customers be able to make a clear distinction or decision between one or the other or both… looking at hybrid SharePoint 2019 and Office 365.

Date/Time: May 16, 10:00-11:00AM PDT, 1:00-2:00PM EDT

More details at: https://gennet.com/2019-or-online-sp-migration/

Have you seen the SharePoint migration infographic?

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SharePoint Migration Infographic

Read more about or download the SMAT SharePoint and Assessment Tool:

Introducing the SharePoint Migration Tool | Microsoft Docs

Download SharePoint Migration Assessment Tool from Official …

 

4 Easy Steps to SharePoint Data Compliance

Compliance and Data protection has never been more important.  Microsoft has put a huge effort behind the “Data Loss Prevention” and “Labels” as well as site designs and levels to help users do the right thing.  Unfortunately, there has been a major disconnect between the business and IT (those tech teams providing the solutions) based on SharePoint Online and SharePoint 2019.  Business users often expect that IT has already setup the proper governance, compliance settings and all that’s necessary before the solution is released.  Very few company have setup the necessary, but new built in features of Site Classification, Data Loss prevention or the new SharePoint Labels.  Something I’ve repeated in the past that’s very applicable is defaults have faults.  SharePoint out of the box is not necessarily setup to ensure compliance in your industry without configuration.  These 4 prescriptive setups designed in a easy to consume Infographic provide the settings and configuration that’s required for compliance and due diligence for modern data protection.

Download the “4 Steps to Data Compliance in SharePoint” Infographic…

Feel free to use or share this infographic it in your slides, in your blogs, with your business and review with Information security Legal or security teams.  This Infographic is designed to be shared.  It has a license of creative commons share alike.

As it relates to the importance of compliance in Office 365 SharePoint Online, many companies are missing the keys to success and may find a lot of value in seeing a sample built out based on prescriptive guidance.  SharePoint Online may seem plug and play, and releasing the service as is and letting users get on with their work and sites may seem like the right thing to do.  The reality is, with a little bit of configuration the environment can be setup in a much more purposeful way to protect data and the company from litigation due to lack of reasonable compliance actions taken to protect information privacy and records.  SharePoint Server in 2016 and 2019 have support for Data Loss Prevention.  The need for compliance and privacy applies to all types of environments.

There are really 4 key steps in setting up and configuring your SharePoint environment for base compliance.  I’ve worked with Colligo to put together this clever Infographic designed to simplify the process.  I hope you enjoy it.  Hope you like the Infographic, but even better I hope you join us for the upcoming free webinar where I’ll walk you through the 4 steps in more detail.

Free Webinar: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience

Over 60-minutes we’ll review 4 Easy Steps for Compliance:

  1. Defining Office 365 Labels for information protection
  2. How to create, publish and apply Labels to Libraries
  3. How to create and apply data loss prevention (DLP) policies to warn users and block data from leaks
  4. How to make it easy for users to Save and Classify emails and files to SharePoint without leaving Outlook and Office 365

Join Joel Oleson, a Microsoft MVP/RD and 19-year SharePoint veteran with 7 years of experience at Microsoft as he shares practical guidance to keep your data secure and compliant. Colligo’s Roland Reddekop will show how users can save, classify and label emails and files right from the applications they primarily work in like Outlook and Office 365.

Title: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience
Date: Thursday, April 11, 2019
Time: 8 a.m. PST, 11 am EST — Register
Date: Thursday, April 11, 2019
Time: 11 a.m. PST 2 pm EST — Register
Speakers: Joel Oleson, MVP Office Apps and Services & RD
Roland Reddekop, Colligo

>> RSVP for the Webinar

This webinar and infographic is sponsored by Colligo. See more on the colligo.com website

Seven SharePoint and Office 365 Predictions for 2019 and Reflections

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(I snapped this photo in Indonesia.  I hope you like it!)


1. SharePoint 2019 will become the new base standard, but the community bloggers and speakers will get over it very quickly.  It won’t feel new by June.   Where usually a product is new for a couple of years.  Now the on prem releases will feel dated nearly immediately. We won’t see hardly any posts unfortunately.  

2. Teams will get a TON of press and become a leading workload (fastest growing) for Office 365.  Microsoft Sales will CARE most about Teams and Azure.  The Teams team will really dial in the MVP community and connect in solid ways.

3. Digital Workspaces will move from being buzz words to being company initiatives.  Some companies will refocus intranet teams to focus on The Digital Workspace. Productivity will change based on personalized organizational insights through analytics.  Analytics will be big in gaining new insights and driving the interfaces of our personalized workspaces.

4. Chat Bots will go from being seen as a gimmick to being more common corporate projects.  Today chat bots are seen as squishy dev projects working with APIs, but we’re likely to see chat bots be more productized and with plug and play integration.  I expect to see large enterprises who have sprint initiatives feeding the bots.  HR and Support will find each other to support these initiatives, sparking a marriage.

5. Digital Transformation – What was previously seen as stages for moving to the cloud will now be more about looking at streamlining business processes with taking advantage of investments in AI for automation.  

6.  The Battle of the year will be Microsoft Teams and Slack.  Microsoft’s arsenals are loaded and Skype is dead.  This battle won’t end in a year.  Atlassian alignment with Slack is going to cause some significant changes inside organizations.

7.  Microsoft will double down on Mixed Reality.  The story will really start coming together even if it sounds ahead of it’s time.  Microsoft does have their work cut out.  Remote assist + Teams + Hololens… It’s ahead of it’s time, but solid.  The community really doesn’t seem to understand SharePoint spaces.  I think it will take a year unfortunately for the right stories to come together, but 3D/360 content viewing is a solid investment especially if you look at 3-5 years.  Engineering will start sharing more 3D/360.

8. PowerPack will be a big thing.  Licensing confusion will rise, but PowerBI, PowerApps, and Flow will gain in adoption and usage in a significant way, and Microsoft will find a way to promote these products in a more streamlined way.

Here’s a review of last year’s post including my thoughts.  Love to hear what you think…

8 Predictions for SharePoint & Office 365 in 2018

1. People will look to Skip SharePoint 2016 and go to 2019. It will be much better received than 2016 was, but it will still be somewhat lackluster (never will it be like it was back in the good old days of dedicated SPCs for SharePoint launches). In the first year of SharePoint 2019 release it will surpass 2016 as an install base. (2016 still hasn’t surpassed 2013.)

I haven’t seen any numbers, I think we’ve already heard great things about 2019.  I expect to hear more at SPC. 

2. Hub sites will become the preferred way of doing Information Architecture in SharePoint and deep portal structures will be flattened as a best practice. Note there will be many who cry foul and it will cause heated debates.

Hub Sites are preferred way to do Information Architecture in SharePoint Now.

3. OneDrive on Demand will become a great drive to Windows 10. Sync for SharePoint will be carried along as a benefit and client sync for SharePoint will have its greatest adoption since groove.

OneDrive on Demand has been huge for OneDrive.

4. Modern Team Sites, Modern Lists, and Themes will soon become consistent with the expectation for status quo for SharePoint and a big line will be drawn for OLD SharePoint vs. New SharePoint based on what comes in 2019 and what’s in O365 now.

This prediction stands.  Teams and Modern are the way.

5. WSPs are Dead – The community will abhor them and it will be an insult to think of installing them. As a result even third party solutions will need to rethink how they not only support apps for online but also on prem.

True.  No one is creating anything in WSPs now.

6. Groups will cause further confusion in 2018, but Teams will become the darling of Microsoft sales for collab as it activates multiple workloads.

I think some of the confusion is gone now that Team sites = group template, but Teams is definitely been a big winner.

7. Microsoft AI (Simple automation, auto classification and extraction) will start to make its way into SharePoint Online amongst other workloads.

True. Microsoft has provided extraction through OCR and it shipped for OneDrive & SharePoint Online.  Not just that, but also Flow is now in lists with simple approvals.

8. Simple Communication Site based Intranets (and Intranet in a box solutions) + Hub sites will gain favor for Office 365 adopters. Deep complicated Intranets will fall out of favor in a huge significant industry wide way.

True. I do believe Intranet in a box solutions and even lowered expectations for more out of the box cloud based solutions as either digital workspaces or as a baseline for more has accelerated both deployment and adoption.

In 2015 predictions I called out worth mentioning

Mobile will become more important in SharePoint world – The new mobile app is really good.  The new search feature is the best thing that’s happened to mobile.

SharePoint gets cool again – It’s really happened.  SharePoint has really improved and looking at the Top Intranets… there’s nothing better right now.  Teams is the only challenge based on the interface, and with the new SPFX investments in Teams. 

Joel Oleson Awarded MVP – 10 years of Community Building in Pictures

I’m humbled and excited to be recognized by Microsoft as an MVP for Office Apps and Services.  It’s been about 11 years since I left Microsoft back in March 2008, and started my journey to connect to IT communities in every country in the world. 


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10 years later, and over 100 speaking engagements, and 100 communities later…


Here are a few of the highlights…

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It started with Jordan… my first community visit after Microsoft


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SharePoint in London and on the battlefields of Gettysburg


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Many Many Share-Point I Mean SharePints later


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From Bethlehem

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To 3x in Lima Peru

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Many Share-A-Okes!

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You wouldn’t believe the LadyGaga SharePoint Outing in Sweden

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SharePoint Bermuda…. Speaker shorts required

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SharePoint Saturday Jamaica!  They said it wasn’t possible!

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Sharing the Point in Vietnam in 2011

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SharePoint Singapore x4 including User Group, SPS, and TechEd South East Asia x3 (man I miss that event)

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SharePoint Malta

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SharePoint Amsterdam x3

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SharePoint in Czech


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SharePoint Sweden (SEF!) x 3 + ESPC

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Trinidad and Dominican Republic

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SharePoint in Morocco

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SharePoint in Slovenia (Thrive) x8


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Getting interviewed in Berlin by Michael Greth… about 8 years ago.  5+ trips to Germany for the community.

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Including a European SharePoint Conference where we saw the 20 year anniversary of the Wall topple!

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SharePoint in Iceland!

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More than a few SharePoint Limos.  (Many photos not included to protect the innocent Smile)

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SharePoint Manilla

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They said it wasn’t possible to do a SharePoint event in Georgia

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SharePoint Bangladesh… Thanks MJ!

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Ecuador

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and of course one of my favorites… Chile x2  and Costa Rica x4 with Ricardo and Crew

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The Latin American SharePoint Community is still very strong

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Guyana, Colombia, Mexico, El Salvador

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And many trips down with Share The Point Under to Australia, New Zealand, Hong Kong, and Signapore… Thanks Debbie!

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75 signed up in Yeravan Armenia…. but 125 showed up!!

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We made it happen in Bolivia

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and in Venezuela

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From Nigeria

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To Ghana

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And Nairobi

SharePoint in Antarctica

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The bottom of the world

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Arab community

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To Tunisia

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So many fun crazy times at SPC

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and Brazil

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and Pakistan

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and Egypt

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Bulgaria

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SharePoint in Full Robes in UAE Dubai

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SharePoint has definitely made the rounds in the middle east

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Central Asia Tour in Uzbekistan

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Azerbaijan

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And in Kurdish Iraq!

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Sri Lanka

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SharePoint Saturday Algeria

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On the Top of Africa –  Kilimonjaro

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To the Bottom of the world – Yes that is Dan Holme… I took this shot Smile

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Many Late nights

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Hanging out with fun people who make big impressions…

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Who are these young pups?

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To the ends…

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Ukraine and Russia… it’s more fun with friends…

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The Russian Speaking community is fantastic!

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Across deserts and mountains

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SPS Cuba (previously forbidden places)

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Building relationships in the Persian community and then not getting allowed to see them was tough, but I’m happy to say Persian language packs in SharePoint 2010 on have a small contribution in part to my relationship with an MVP who’s business is in Dubai that I met 10 years ago.  Thanks Neo!


Thanks much to the whole community, with special mention to those who left a whole in my heart…

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I miss you!  Dave, John, Abir, and Patrick

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Merry Christmas, Happy Holidays!  Happy New Year!  Thanks to the community… it’s been a lot of fun these past 10 years!


Thanks to those that believed in me and made it enjoyable.  I really love our community…  I hope you can see that.  The recognition has always been just a bonus, but it does mean a lot.  It’s been a lot easier to find people when they’ve been recognized by Microsoft. Community does change lives.