5 Powerful Steps to Maximize Office 365 & SharePoint UX

5 Simple Steps to Maximize Office 365 and SharePoint Usability

 

I am humbled to have been selected as a Microsoft Regional Director, which made me realize it’s been a little while since I’ve posted.  I intend to correct that.  I’m excited to announce a new blog series on how to drive maximum usability in Office 365 in SharePoint Online, Office 365 Groups and beyond.  In my experience at Blizzard I’ve found simply migrating our data to SharePoint Online won’t accomplish the most important updates in the past year.

 

5 Steps to Maximize Office 365 & SharePoint Usability

Classify – Both Sites and Groups support classification in Office 365.  Being able to take action such as not listing a group or site in a directory, or using a flow to approve a site based on the need to support external guests can allow one to have a much better handle on HR data vs Finance or Legal data as an example.  It can also lend itself to support putting sites in Hubs based on department, division or location.

Hubify – Hubs are a new type of site, but really they simply roll up the documents and provide search scopes.  It’s running a Windows Powershell that makes a site into a hub site.  In this post we’ll dig into the how and why with samples.

Groupify – Groups is all the buzz.  Groups gives you all storts of stuff you never asked for, but the approach does have some merits especially in relation to adoption.  Much of the new tools will never be used until people experience them.  Teams and Groups expose these new tools.  The Group OneDrive and Group Inbox and Group Calendar are fantastic as is Planner for a team.

Modernify – The Modern UI is out, but there’s no one big switch to take your classic site all the way to a Modern SharePoint Site, but you can do it in 3 pretty basic steps.

CulturifyHow are you going to handle branding and incorporating company culture? We’ll look at the best approaches available today the answer is slightly different in Modern and Classic sites.

Upgrade SharePoint 2016

Top 10 Reasons to Upgrade to SharePoint 2016 Infographic

“The most reliable, scalable, secure and high-performing SharePoint Server release ever”

The Future of SharePoint got everyone’s heads spinning, but I’ve seen tons of new energy in the community. Companies everywhere are looking for ways to help justify upgrade or migration to the new platform that is poised to be the platform that nails it. (At least it may be time to give it another shot, right?) Microsoft calls SharePoint 2016 release “the most reliable, scalable, secure and high-performing SharePoint Server release ever”

Is that enough?  There’s more. I think many businesses want the details in an easy to consume easy to share format that makes it easy for management to make a clear decision on a winning platform designed for the future. Following the Future of SharePoint event, I gathered my list of reasons to upgrade and updated it with a few of the new additional reasons to upgrade and I think we have something that is worth sharing.

You have unlimited permission to share this with infographic with your management, share it on your blog, share it in your social media circles. We want to get the community up on SharePoint 2016 and I think this list of reasons will help!

You can download the Infographic as a sharable PDF document or as a PNG image.

Download, Share and View

SharePoint 2013 Mobile App Device Support Matrix

In preparing for my Mobile Enterprise Strategy Session in London, I put together two different mobile app support matrices.  People want to see what works on what platform.  None of this I’m calling Official.  This is my experience and from my own testing.  There may be bugs and you need to should also verify this yourself if you have any questions.  If you disagree with anything please add in the comments so I can either update or you can make others aware.

If you want the full slides you can download them here: SharePoint 2013 Mobile Enterprise Strategy. Despite the fact that it says only says SharePoint on some of these images.  This applies to SharePoint 2013 On Premises, Office Online, OneDrive, and Office 365.  I’m sure MS would like to know what you use that is missing from apps they are targeting for your device.

Enjoy!  Feel free to download this infographic “SharePoint 2013 Mobile App Platform Supportability Matrix”  or share it on your own blog!

SharePoint 2013 Mobile App Support Matrix

I love seeing all these boxes.  Reminds me of a conversation with Noah Sparks in 2013.  We asked… Will Microsoft ever check all the boxes?  They checked all those… so I had to add more!

 

Here’s the extended Office 365 and SharePoint mobile platform and OS support matrix.

 

SharePoint Mobile Extended Support Matrix

Download this image as a file: SharePoint 2013 Mobile OS and App Platform supportability Matrix

Microsoft doesn’t officially support Linux, and I’ve never seen anything officially called out about Kindles, but I do know there is an Ubuntu community that uses Office Online and OneDrive.

 

Download: Office 365 Mobile OS Platform Support Matrix

Office 365 Mobile OS Platform Support Matrix

Any Doubts Office 365 is More Secure Than Your Datacenter? [Infographic]

It was originally posted “10 Hard Facts That Prove Your Data’s Safer in Office 365 [Infographic]” by Ben Niaulin.  I put together an infographic myself based on the Office 365 Trust Center to help you in your efforts to share critical information about security and privacy.  I like how these Infographics help to make the business case and can help bring awareness to the emphasis Microsoft has put on building Trust and really cares about data security.

 

Search-First Approach to SharePoint 2013/2016 Migration Infographic

I’m working on a strategy paper on the Search-First approach to migrating or upgrading SharePoint.  I see three big phases to this approach.  The first is building out the brand new ultimate farm, the SharePoint farm that provides enterprise search.  Many may decide that this first state should also provides profiles and also may provide the new OneDrive to also get people started with SharePoint.  Those who previously deployed my sites, may wait for phase 2 for that.  I’ll be providing more detail in the paper on these phases and a few recommendations on the strategy.  Love to get feedback from those who have approached the upgrade and migration in this manner.

Those that are planning an upgrade SharePoint on prem should consider a search-first migration.  The Search-First approach to migration assumes you want to get started, and you are willing to invest in separate infrastructure for SharePoint 2013 Search and leave your existing farm alone for some period of time with the idea of indexing that content with the new farm.  This approach allows organizations to benefit from the improved functionality and user experience while requiring relatively low effort. Microsoft has dramatically improved search in SharePoint 2013 in three key areas: User Experience, Relevancy Tuning and Infrastructure. I’m working on a paper that will highlight these enhancements while illustrating the benefits of a search-first approach. In our experience, a good deployment of search can help with adoption of other structured and unstructured collaborative or portal based workloads by providing discovery, findability and refinement for content most important to the enterprise. This article begins with an introduction to the new features and improved look and feel along with other search relevance, and infrastructure flexibility enhancements that demonstrate the support for Search-First approach to migration.

Organizations that are overwhelmed by the thought of migrating the substantial content they house in SharePoint 2016, 2013, 2010 or SharePoint 2007 farms will be encouraged by a Search-First approach. This strategy does not require any changes to the existing infrastructure and provides a mechanism for content to remain in current repository while the technology and search engine for the enterprise takes a leap forward. After understanding the improvements in UI and UX, relevancy and infrastructure it’s easy to see why customers would be looking to implement a Search-First approach to deploying or migrating to SharePoint 2013.

The Search-First Approach to SharePoint 2013 Migration and Upgrade Infographic

Search First Approacht o SharePoint Migration and Upgrade

 

Feel free to share this SharePoint Search First strategy to upgrade infographic in your blogs or in social media.

More to come later!

Enjoy!

Joel

Additional Reading and References on Search and Search-First:

Search-first migration from FAST Search Server for SharePoint 2010 to SharePoint Server 2013

TechNet: What’s New in SharePoint 2013 Search

TechNet: Administer Search in SharePoint 2013

Collabshow.com: What’s New in SharePoint 2013 User Experience?

What’s New in Search in SharePoint 2013?

Essential Guide to Enterprise Search in SharePoint 2013

 

Office 365 Security and Compliance Infographic

After watching a few of the videos from Julie White, and digging into the information in the NEW Office 365 Trust Center TrustOffice365.com, I was convinced that customers don’t really know how secure Office 365 really is.  Just a week ago, someone was saying they were looking for encryption in Office 365.  It’s already there, as are a ton of things compliance and security standards that are unmatched.  I believe Office 365 has more compliance and security standards as a platform than any other cloud service…. period!

I put together an infographic based on some of the statistics and information on their top 10 lists of security and compliance to help spread awareness.  Hope you enjoy it!  Feel free to share or reblog.

Worldwide uptime number for Office 365 beginning July 2012 has been 99.98%, 99.97%, 99.94% and 99.97% respectively with most recent quarter at 99.98% see the TrustOffice365.com for more.

Office365TrustCenter (1)

 

This may just be what you were looking for to share with your team or management to help them understand the security, privacy, and compliance needs of your company for SharePoint Online, Exchange Online, Yammer or Skype for Business.

Image credits: Flickr Creative Commons, Yuri Samoilov, System Lock, American Advisors Group, Security – Dicitionary, www.aag.com, Perspecsys Photos www.perspecsys.com

Enterprise Search SharePoint 2013 SEO

10 Most Important Enterprise Search Tips for SharePoint Search SEO Infographic

Finding that SEO works well on the web, but not on your Intranet?  Here are 10 tips for improving Search Engine Optimization in the Enterprise.  Since not everyone can optimize the Search Service, I’ve broken down the 10 steps into 5 steps that users can do to improve their performance of their files and pages, and 5 for those providing the search service.

 

Yes, I’ve been on an Infographic kick.  I really enjoy these visuals.  I hope you do too!  Love to hear your feedback.

Download the PDF copy of 10 Most Important SEO Search Tips for the Enterprise or right click and save the JPG.

 

Enterprise Search SEO Infographic for SharePoint 2013

SharePointSearchSEOTIPS

Note: Feel free to share, repost, pin, or even print this out and put it on the wall at your office.  You could also include these infographics in brown bag training sessions on search.  I’m even cool with consulting companies using this in their collateral for customers.

It’s time for better search and SEO in the Enterprise.

-Joel

 

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