SharePoint Upgrade or Migrate?

Migrate to Office 365 or Upgrade to SharePoint 2019?

One of the biggest questions people have been asking with the release of SharePoint 2019 is what should I do now. There are still approximately 30-40% of SharePoint customers who are in either a partial cloud with hybrid scenario or are fully on premises running a variety of legacy SharePoint 2010, 2013, 2016 or earlier. Many customers have been toying with the idea of migrating to Office 365 and a significant portion who are on premises and plan to stay on premises have been asking… so tell me what the most compelling reasons are to upgrade or migrate? Can you give me a top 10 on each? Wouldn’t it be great if we had an infographic that had both in the same place so you could decide? Sure! Why not both and a webinar to discuss it!

Download the Upgrade or Migrate SharePoint Infographic from slideshare in PDF or download the png format of Migrate to SharePoint Online or Upgrade to SharePoint 2019 infographic

This infographic is shared creative commons share alike. Feel free to include it in your presentations inside or outside your company or feel free to blog about it and share it in social media.

Why Migrate to Office 365 or Upgrade to SharePoint 2019 – There are a dozen great reasons to upgrade to SharePoint 2019 if you are running any older legacy versions of SharePoint. The number of reasons go up if you’re running SharePoint 2013 or 2010 or heaven forbid 2007 or 2003. As an example the browser compatibility gets a huge boost between 2010 and 2013 and even better with 2016, but 2019 is the most significant upgrade since 2010 to 2013. While SharePoint 2013 to 2016 wasn’t very significant the upgrade from SharePoint 2016 to SharePoint 2019 is much more significant due to a lot of investments in on premises OneDrive, hybrid integration with Flow, Forms, PowerBI, Power Apps. Those looking to reduce or remove their dependency on legacy InfoPath and SharePoint Designer will be much more happy with SharePoint 2019 due to this new integration. Those customers who are using some SharePoint Online and some on premises will find a significant upgrade to the UX in SharePoint 2019 with the modern UX updates.

Join us for the upcoming Webinar where we’ll walk through the details of Migrating to Office 365 or upgrading to SharePoint 2019!

Register Now

Webinar Title: Migrate to Office 365 or Upgrade to SharePoint?

Decisions, decisions, decisions! You’re not alone if you’re running SharePoint 2010, 2013, 2016 and wondering… Is it time to upgrade to 2019 or should I take the plunge and migrate to Office 365. In this session we’ll dive into the decision matrix of the benefits of both SharePoint 2019 and Office 365 SharePoint Online. First we’ll cover the benefits of both, then help you understand the key differences and help you better understand the business value. The session will focus on user experience, technical features, and business value with the goal of helping customers be able to make a clear distinction or decision between one or the other or both… looking at hybrid SharePoint 2019 and Office 365.

Date/Time: May 16, 10:00-11:00AM PDT, 1:00-2:00PM EDT



More details at: https://gennet.com/2019-or-online-sp-migration/

4 Easy Steps to SharePoint Data Compliance

Compliance and Data protection has never been more important.  Microsoft has put a huge effort behind the “Data Loss Prevention” and “Labels” as well as site designs and levels to help users do the right thing.  Unfortunately, there has been a major disconnect between the business and IT (those tech teams providing the solutions) based on SharePoint Online and SharePoint 2019.  Business users often expect that IT has already setup the proper governance, compliance settings and all that’s necessary before the solution is released.  Very few company have setup the necessary, but new built in features of Site Classification, Data Loss prevention or the new SharePoint Labels.  Something I’ve repeated in the past that’s very applicable is defaults have faults.  SharePoint out of the box is not necessarily setup to ensure compliance in your industry without configuration.  These 4 prescriptive setups designed in a easy to consume Infographic provide the settings and configuration that’s required for compliance and due diligence for modern data protection.

Download the “4 Steps to Data Compliance in SharePoint” Infographic…

Feel free to use or share this infographic it in your slides, in your blogs, with your business and review with Information security Legal or security teams.  This Infographic is designed to be shared.  It has a license of creative commons share alike.

As it relates to the importance of compliance in Office 365 SharePoint Online, many companies are missing the keys to success and may find a lot of value in seeing a sample built out based on prescriptive guidance.  SharePoint Online may seem plug and play, and releasing the service as is and letting users get on with their work and sites may seem like the right thing to do.  The reality is, with a little bit of configuration the environment can be setup in a much more purposeful way to protect data and the company from litigation due to lack of reasonable compliance actions taken to protect information privacy and records.  SharePoint Server in 2016 and 2019 have support for Data Loss Prevention.  The need for compliance and privacy applies to all types of environments.

There are really 4 key steps in setting up and configuring your SharePoint environment for base compliance.  I’ve worked with Colligo to put together this clever Infographic designed to simplify the process.  I hope you enjoy it.  Hope you like the Infographic, but even better I hope you join us for the upcoming free webinar where I’ll walk you through the 4 steps in more detail.

Free Webinar: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience

Over 60-minutes we’ll review 4 Easy Steps for Compliance:

  1. Defining Office 365 Labels for information protection
  2. How to create, publish and apply Labels to Libraries
  3. How to create and apply data loss prevention (DLP) policies to warn users and block data from leaks
  4. How to make it easy for users to Save and Classify emails and files to SharePoint without leaving Outlook and Office 365

Join Joel Oleson, a Microsoft MVP/RD and 19-year SharePoint veteran with 7 years of experience at Microsoft as he shares practical guidance to keep your data secure and compliant. Colligo’s Roland Reddekop will show how users can save, classify and label emails and files right from the applications they primarily work in like Outlook and Office 365.

Title: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience
Date: Thursday, April 11, 2019
Time: 8 a.m. PST, 11 am EST — Register
Date: Thursday, April 11, 2019
Time: 11 a.m. PST 2 pm EST — Register
Speakers: Joel Oleson, MVP Office Apps and Services & RD
Roland Reddekop, Colligo

>> RSVP for the Webinar

This webinar and infographic is sponsored by Colligo. See more on the colligo.com website

Office 365 POWER TOOLS Infographic: What to use When

It’s incredible how much effort Microsoft has put into so many new tools.  People’s heads have been spinning around all of the new tools in Office 365.  The most important tools as it relates to Application development are the Office 365 Power Tools.

This infographic is designed to help you understand which of the Power Tools to use when…  Apps, Forms, Workflows, Reporting, and More this simple infographic is designed to make it easier to understand.

Office 365 Power Tools

If you like this Infographic you can download it and use it in your internal decks and training materials.  Simply right click on the image and save it.

Feel free to use it in your SharePoint Saturday and event decks as well.  It is shared Creative Commons Share with Attribution… Just let ’em know you got it from Collabshow.com

If you like this Infographic you may also like the companion Infographic on Microsoft Forms Limits and Boundaries

Looking for more?  Join the Webinar where I’ll dive deeper into the comparisons between Forms and Forms Pro, Flow and Flow Premium, Power Apps and developmental scale challenges.

This Webinar is not designed for the hard core developer whose been using these tools day in and day out, but for the Power Users and those trying to get their heads around the differences in the Office 365 Power Suite of Tools.

 

 

 

Seven SharePoint and Office 365 Predictions for 2019 and Reflections

image

(I snapped this photo in Indonesia.  I hope you like it!)


1. SharePoint 2019 will become the new base standard, but the community bloggers and speakers will get over it very quickly.  It won’t feel new by June.   Where usually a product is new for a couple of years.  Now the on prem releases will feel dated nearly immediately. We won’t see hardly any posts unfortunately.  

2. Teams will get a TON of press and become a leading workload (fastest growing) for Office 365.  Microsoft Sales will CARE most about Teams and Azure.  The Teams team will really dial in the MVP community and connect in solid ways.

3. Digital Workspaces will move from being buzz words to being company initiatives.  Some companies will refocus intranet teams to focus on The Digital Workspace. Productivity will change based on personalized organizational insights through analytics.  Analytics will be big in gaining new insights and driving the interfaces of our personalized workspaces.

4. Chat Bots will go from being seen as a gimmick to being more common corporate projects.  Today chat bots are seen as squishy dev projects working with APIs, but we’re likely to see chat bots be more productized and with plug and play integration.  I expect to see large enterprises who have sprint initiatives feeding the bots.  HR and Support will find each other to support these initiatives, sparking a marriage.

5. Digital Transformation – What was previously seen as stages for moving to the cloud will now be more about looking at streamlining business processes with taking advantage of investments in AI for automation.  

6.  The Battle of the year will be Microsoft Teams and Slack.  Microsoft’s arsenals are loaded and Skype is dead.  This battle won’t end in a year.  Atlassian alignment with Slack is going to cause some significant changes inside organizations.

7.  Microsoft will double down on Mixed Reality.  The story will really start coming together even if it sounds ahead of it’s time.  Microsoft does have their work cut out.  Remote assist + Teams + Hololens… It’s ahead of it’s time, but solid.  The community really doesn’t seem to understand SharePoint spaces.  I think it will take a year unfortunately for the right stories to come together, but 3D/360 content viewing is a solid investment especially if you look at 3-5 years.  Engineering will start sharing more 3D/360.

8. PowerPack will be a big thing.  Licensing confusion will rise, but PowerBI, PowerApps, and Flow will gain in adoption and usage in a significant way, and Microsoft will find a way to promote these products in a more streamlined way.

Here’s a review of last year’s post including my thoughts.  Love to hear what you think…

8 Predictions for SharePoint & Office 365 in 2018

1. People will look to Skip SharePoint 2016 and go to 2019. It will be much better received than 2016 was, but it will still be somewhat lackluster (never will it be like it was back in the good old days of dedicated SPCs for SharePoint launches). In the first year of SharePoint 2019 release it will surpass 2016 as an install base. (2016 still hasn’t surpassed 2013.)

I haven’t seen any numbers, I think we’ve already heard great things about 2019.  I expect to hear more at SPC. 

2. Hub sites will become the preferred way of doing Information Architecture in SharePoint and deep portal structures will be flattened as a best practice. Note there will be many who cry foul and it will cause heated debates.

Hub Sites are preferred way to do Information Architecture in SharePoint Now.

3. OneDrive on Demand will become a great drive to Windows 10. Sync for SharePoint will be carried along as a benefit and client sync for SharePoint will have its greatest adoption since groove.

OneDrive on Demand has been huge for OneDrive.

4. Modern Team Sites, Modern Lists, and Themes will soon become consistent with the expectation for status quo for SharePoint and a big line will be drawn for OLD SharePoint vs. New SharePoint based on what comes in 2019 and what’s in O365 now.

This prediction stands.  Teams and Modern are the way.

5. WSPs are Dead – The community will abhor them and it will be an insult to think of installing them. As a result even third party solutions will need to rethink how they not only support apps for online but also on prem.

True.  No one is creating anything in WSPs now.

6. Groups will cause further confusion in 2018, but Teams will become the darling of Microsoft sales for collab as it activates multiple workloads.

I think some of the confusion is gone now that Team sites = group template, but Teams is definitely been a big winner.

7. Microsoft AI (Simple automation, auto classification and extraction) will start to make its way into SharePoint Online amongst other workloads.

True. Microsoft has provided extraction through OCR and it shipped for OneDrive & SharePoint Online.  Not just that, but also Flow is now in lists with simple approvals.

8. Simple Communication Site based Intranets (and Intranet in a box solutions) + Hub sites will gain favor for Office 365 adopters. Deep complicated Intranets will fall out of favor in a huge significant industry wide way.

True. I do believe Intranet in a box solutions and even lowered expectations for more out of the box cloud based solutions as either digital workspaces or as a baseline for more has accelerated both deployment and adoption.

In 2015 predictions I called out worth mentioning

Mobile will become more important in SharePoint world – The new mobile app is really good.  The new search feature is the best thing that’s happened to mobile.

SharePoint gets cool again – It’s really happened.  SharePoint has really improved and looking at the Top Intranets… there’s nothing better right now.  Teams is the only challenge based on the interface, and with the new SPFX investments in Teams. 

Joel Oleson Awarded MVP – 10 years of Community Building in Pictures

I’m humbled and excited to be recognized by Microsoft as an MVP for Office Apps and Services.  It’s been about 11 years since I left Microsoft back in March 2008, and started my journey to connect to IT communities in every country in the world. 


image


10 years later, and over 100 speaking engagements, and 100 communities later…


Here are a few of the highlights…

image

It started with Jordan… my first community visit after Microsoft


imageimage

SharePoint in London and on the battlefields of Gettysburg


image

Many Many Share-Point I Mean SharePints later


image

From Bethlehem

image

To 3x in Lima Peru

image

Many Share-A-Okes!

image

You wouldn’t believe the LadyGaga SharePoint Outing in Sweden

image

SharePoint Bermuda…. Speaker shorts required

image

SharePoint Saturday Jamaica!  They said it wasn’t possible!

image

Sharing the Point in Vietnam in 2011

image

image

SharePoint Singapore x4 including User Group, SPS, and TechEd South East Asia x3 (man I miss that event)

image

SharePoint Malta

image

SharePoint Amsterdam x3

image

SharePoint in Czech


image

SharePoint Sweden (SEF!) x 3 + ESPC

imageimage

Trinidad and Dominican Republic

image

image

SharePoint in Morocco

image

SharePoint in Slovenia (Thrive) x8


image

Getting interviewed in Berlin by Michael Greth… about 8 years ago.  5+ trips to Germany for the community.

image

Including a European SharePoint Conference where we saw the 20 year anniversary of the Wall topple!

image

SharePoint in Iceland!

image

More than a few SharePoint Limos.  (Many photos not included to protect the innocent Smile)

image

SharePoint Manilla

image

They said it wasn’t possible to do a SharePoint event in Georgia

image

SharePoint Bangladesh… Thanks MJ!

image

Ecuador

image

and of course one of my favorites… Chile x2  and Costa Rica x4 with Ricardo and Crew

image

The Latin American SharePoint Community is still very strong

imageimageimage

imageimageimage

Guyana, Colombia, Mexico, El Salvador

image

And many trips down with Share The Point Under to Australia, New Zealand, Hong Kong, and Signapore… Thanks Debbie!

image

75 signed up in Yeravan Armenia…. but 125 showed up!!

image

We made it happen in Bolivia

image

and in Venezuela

image

From Nigeria

image

To Ghana

image

And Nairobi

SharePoint in Antarctica

image

The bottom of the world

image

Arab community

image

To Tunisia

image

So many fun crazy times at SPC

image

and Brazil

image

and Pakistan

image

and Egypt

image

Bulgaria

image

SharePoint in Full Robes in UAE Dubai

imageimage

SharePoint has definitely made the rounds in the middle east

image

Central Asia Tour in Uzbekistan

image

Azerbaijan

image

And in Kurdish Iraq!

image

Sri Lanka

image

image

SharePoint Saturday Algeria

imageimage

On the Top of Africa –  Kilimonjaro

imageimage

To the Bottom of the world – Yes that is Dan Holme… I took this shot Smile

image

Many Late nights

image

image

Hanging out with fun people who make big impressions…

image

Who are these young pups?

Image may contain: one or more people, sky and outdoor

To the ends…

imageImage may contain: one or more people, sky and outdoor

Ukraine and Russia… it’s more fun with friends…

image

The Russian Speaking community is fantastic!

imageimage

Across deserts and mountains

image

SPS Cuba (previously forbidden places)

image

Building relationships in the Persian community and then not getting allowed to see them was tough, but I’m happy to say Persian language packs in SharePoint 2010 on have a small contribution in part to my relationship with an MVP who’s business is in Dubai that I met 10 years ago.  Thanks Neo!


Thanks much to the whole community, with special mention to those who left a whole in my heart…

imageimageImage result for abir yahyaouiimage

I miss you!  Dave, John, Abir, and Patrick

image

Merry Christmas, Happy Holidays!  Happy New Year!  Thanks to the community… it’s been a lot of fun these past 10 years!


Thanks to those that believed in me and made it enjoyable.  I really love our community…  I hope you can see that.  The recognition has always been just a bonus, but it does mean a lot.  It’s been a lot easier to find people when they’ve been recognized by Microsoft. Community does change lives.