4 Easy Steps to SharePoint Data Compliance

Compliance and Data protection has never been more important.  Microsoft has put a huge effort behind the “Data Loss Prevention” and “Labels” as well as site designs and levels to help users do the right thing.  Unfortunately, there has been a major disconnect between the business and IT (those tech teams providing the solutions) based on SharePoint Online and SharePoint 2019.  Business users often expect that IT has already setup the proper governance, compliance settings and all that’s necessary before the solution is released.  Very few company have setup the necessary, but new built in features of Site Classification, Data Loss prevention or the new SharePoint Labels.  Something I’ve repeated in the past that’s very applicable is defaults have faults.  SharePoint out of the box is not necessarily setup to ensure compliance in your industry without configuration.  These 4 prescriptive setups designed in a easy to consume Infographic provide the settings and configuration that’s required for compliance and due diligence for modern data protection.

Download the “4 Steps to Data Compliance in SharePoint” Infographic…

Feel free to use or share this infographic it in your slides, in your blogs, with your business and review with Information security Legal or security teams.  This Infographic is designed to be shared.  It has a license of creative commons share alike.

As it relates to the importance of compliance in Office 365 SharePoint Online, many companies are missing the keys to success and may find a lot of value in seeing a sample built out based on prescriptive guidance.  SharePoint Online may seem plug and play, and releasing the service as is and letting users get on with their work and sites may seem like the right thing to do.  The reality is, with a little bit of configuration the environment can be setup in a much more purposeful way to protect data and the company from litigation due to lack of reasonable compliance actions taken to protect information privacy and records.  SharePoint Server in 2016 and 2019 have support for Data Loss Prevention.  The need for compliance and privacy applies to all types of environments.

There are really 4 key steps in setting up and configuring your SharePoint environment for base compliance.  I’ve worked with Colligo to put together this clever Infographic designed to simplify the process.  I hope you enjoy it.  Hope you like the Infographic, but even better I hope you join us for the upcoming free webinar where I’ll walk you through the 4 steps in more detail.

Free Webinar: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience

Over 60-minutes we’ll review 4 Easy Steps for Compliance:

  1. Defining Office 365 Labels for information protection
  2. How to create, publish and apply Labels to Libraries
  3. How to create and apply data loss prevention (DLP) policies to warn users and block data from leaks
  4. How to make it easy for users to Save and Classify emails and files to SharePoint without leaving Outlook and Office 365

Join Joel Oleson, a Microsoft MVP/RD and 19-year SharePoint veteran with 7 years of experience at Microsoft as he shares practical guidance to keep your data secure and compliant. Colligo’s Roland Reddekop will show how users can save, classify and label emails and files right from the applications they primarily work in like Outlook and Office 365.

Title: SharePoint Data Compliance Made Easy: Site Classifications, Labels and the User Experience
Date: Thursday, April 11, 2019
Time: 8 a.m. PST, 11 am EST — Register
Date: Thursday, April 11, 2019
Time: 11 a.m. PST 2 pm EST — Register
Speakers: Joel Oleson, MVP Office Apps and Services & RD
Roland Reddekop, Colligo

>> RSVP for the Webinar

This webinar and infographic is sponsored by Colligo. See more on the colligo.com website

Top 5 New SharePoint 2016 Features announced at Ignite

The Ignite conference gave us a taste of what is coming in the SharePoint 2016 features list… at least from an IT Pro perspective with some that hit end users.  Not everyone was able to make it of course, so I wanted to share my list of top features most of which was shared during Bill Baer’s 9am session on Wed the morning after the AvePoint RED Party/Metalogix Best of Breed Awards and so I’m sure there were some who may have slept in.  Lots of great stuff to get excited about… and hey this is just the start…  Bill informed us that they haven’t really started yet on the UI.  Public Beta in Q4, with public release (GA) sometime in Q2 of 2016.

1. Durable Links – Documents can be set to use Resource ID for the URLs.  Redirect manager handles the inbound requests from guest links, external sharing,  and SharePoint UI such as webparts, and handles them back to the user.

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2. Compliance – DLP is the key term.  Monitoring, and protection of data through deep analysis of content.  Improved Auditing and protection across on premises and cloud.

3. Increased Boundaries – List views increased, single file sizes up to 10GB, TB databases, and list thresholds… I think this one is going to matter for those environments where SharePoint is getting bigger and bigger and bigger.

 

SharePoint 2016 boundaries

4. Minimal patches with Zero Downtime – This was mentioned at Bill’s first session with Seth on Monday following the keynote.  He talked about the hundreds of files that were changing per edition and per language pack and how massively unnecessary these patches were.  The feature should increase reliability of the service, reduce the number of patches and impact with a goal of zero downtime.  Better reliability and stability is the goal, but I still need to hear more to understand how this is possible.  New insights with additional hooks on usage are planned, so you can potentially build additional health reports and get the metrics you need to build true 99.99 availability farms.

 

5. Hybrid Deployment Automation – While some may see this more as a Hybrid feature or a feature of the cloud, there are a lot of people who will be in the middle of a LONG migration plan to get to the cloud and hybrid ends up being a reality.  This feature essentially simplifies what is today 15 pages of powershell commands and configuration steps and simplifies it into a wizard.

I’ve heard the complaints about how hard it is to setup… with SharePoint 2016, we’ll be able to count the clicks on one hand?

Now for some not so great news:

* Upgrade from 2010 will require users to migrate first to 2013 then to 2016 unless you use third party tools.

* SharePoint Server 2016 will require Windows Server 2012 R2 or Windows Server 10.

 

While I was hoping for more cool demos, there really wasn’t much to see.  FPWeb hosted a very simple 2016 demo that wasn’t really worth spending much time with given the lack of UI improvements.  The mobile improvements are of mention, but I’m still hoping they do more there.

 

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