Q&A and Recording from SharePoint Conference 2019 Panel

Thanks for joining me and my Expert, MVP and RD friends on the Panel.  Below you’ll find slides, recording, and the Q&A.

#SPC19 Recap Slides feel free to download:

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SharePoint Conference 2019 Experts Panel Recap Video Recording

Questions and Answers from SPC Experts Panel:

Not sure I understand the difference between Home Sites, and the Communication site?

Home sites are a landing page for your Intelligent Intranet and there is only one per user per tenant.  You can have many communication sites and they don’t have all the new personalized webparts designed for this new homesite.

Is there any point to the Yammer Q&A if Yammer adoption has never taken off in your company? (v. QnA)

If you aren’t using Yammer, then the Yammer Q&A feature won’t mean much for you.  You need to decide what is right for your organization.

 

Our firm is not using Teams because we still have issues with the messaging component of Teams still does not meet our EKM or equivalent security requirements.  This really handcuffs us in a lot of ways and would love to know if and when these concerns will be addressed? 

Not sure what your security requirements are, but there is a lot more being done to focus on security and compliance for Teams and a lot was announced at SPC19.  I encourage you to track down your specific requirements.

 

Would like to understand what 90% of the Fortune 100 means – How they are using Teams and in what capacity?

We don’t have any additional detail on Microsoft’s numbers.  That’s a great question.

 

Just have issues with the design of the Home sites and what I perceived as limitations on what customizations we can make on them…

We have a lot of questions ourselves and this is also something Microsoft will be working out.  They have an advisory board that is helping them.  I encourage you to get involved in the prerelease if you can to provide your requirements or feedback.

 

Good day ! 99 % of Admins will be using SP2019 as migration path from SP2016 /2010, so my questions are

  1. My Site provisioning – at SP2016 Microsoft introduced site master fast provisioning using default template of site master. sp2016 uses template 9 or 10. Migrating to SPO2019 how can we keep same look ?

SharePoint Online and SharePoint 2019 have a new approach to branding with Modern.  When on premises you can absolutely change the master page, but in SharePoint online that’s not recommended if you can avoid it.

 

Will you have any tool to migrate MySite provisioning template from SP2016/2010 to 2019?

My sites have dramatically changed between the legacy versions of My site to the new 2019 OneDrive, but Microsoft just sent some updates related to their SMAT tool and mysites.

https://docs.microsoft.com/en-us/sharepointmigration/mysites-to-onedrive-migration-guide

 

Next question : SP farm + mirroring DR farm

There is more redundancy in the Online services.  If you’re trying to do mirroring in on premises look at AOAG.  Yes, they do have guides to help you setup proper DR.

 

Any improvements will be done for SP 2019?

SharePoint 2019 launched last year.  There was a SharePoint 2019 session you should track down.

 

At 2016 we must break AG SQL to patch service applications DBs , did someone address those issue for SP2019 ?

I’m not familiar with this issue, but they definitely have improved in 2016 and 2019 over 2013.

https://www.slideshare.net/thesqlgrrl/unbreakable-sharepoint-2016-with-sql-server-2016-availability-groups

 

Is there a link to a reference or quote on SharePoint being biggest consumer over azure.  I have an exchange fan boy I want to show.

SharePoint is the biggest consumer OF Azure not over.  It was mentioned in the keynote.  180,000 VMs.  Not sure how many VMs Exchange has, or if they are willing to share those numbers.

Vlad has an ondemand page: https://absolute-sharepoint.com/sharepoint-virtual-summit-2019-keynote-on-demand-from-spc-2019

 

How is this different from hitting the “Sites” link in office 365, that shows you frequent sites, favorites etc.

Home sites has a lot of new parts.  Only the rail on the right side is the same as the SharePoint Home of today.

 

Would this be replacing the “sites” functionality?

No, but that that is evolving as well.

 

 

I work for the only company that is authorized to sell Hololens 2 in the US, and we are getting a lot of interest in using it with Dynamics. As those users start implementing their VR apps, they will begin showing in SPO also

They will integrate more and more.  The Dynamics Remote viewing app as an example allows you to choose files in OneDrive or SharePoint.  Teams also has connections to Dynamics and the new functionality in biz apps portals will provide additional abilities.  It’s pretty awesome to be able to show the integration.  There’s a great story and that will continue to get better when SharePoint spaces ships.

 

Where can I find info about PowerApps and doc library?

https://powerapps.microsoft.com is a good place to get started with PowerApps.

 

Good morning! Will the recording of this webinar be shared?

Yes, all attendees and here’s a link:

 

Please share the 12 blog posts link?

 

I think home sites helps to tie together all the hub sites

That’s a good analogy and one of the points.

 

Are any of these file storage performance improvements applicable to the on-prem SP2019 architecture, or are they purely cloud-based improvements?

Yes, many improvements in SharePoint performance overall.  Refer to Ignite for more on SharePoint 2019.  Not much said about already shipping products.

 

Can we have more audit logs for Flow? We need some administrator logs, like, who create data policies, environments…

Go to user voice and vote up or log your opinions.  There were a lot of new administrative features and controls that were added.  I recommend checking out the session on Office 365 Administration.  Many of the speakers who were not Microsoft speakers also shared their decks.

 

So this is the new ROOT site collection?

I wouldn’t go that far.  Microsoft recently released the ability to make a communication site your root site collection.  This is a new release.

 

There are SO many areas MS can focus on without this needed “spaces” app. i mean users can even integrate ToDo with OneNote with any consistency and Flow and PowerApps are still being dabbled

Lots of people don’t understand the need for SharePoint spaces.  Check out the keynote example.  It’s a good one.

 

In Toronto, we do need innovative soltions for the Health sector, (practicioners level), EMR, XRays, etc. with a high level of privacy within the context of cybersecurity. Is there some rodmap for segment of the ‘industry’, (Health)?

Looking forward for the private channels development. Please keep the team informed. For HEALTH ,otherwise, all these excellent features may not be applicable. Four our business, it’s very important.

 

Who was the person doing the Teams architecture blog series?

@joeloleson

 

Was there anything notable, feature-wise, for Yammer @ SPC19?

Yes, Q&A Bot and marking a post as a question or an answer.  Refer to the Yammer session for more… yes there was a yammer session.

 

People don’t always agree on the insight to be imparted to the ML model.  Is there a ‘conflict resolution’ process envisioned?

In Machine teaching the answer is yes.  It’s about teaching.

 

Are they sharing some of the SPC19 conference sessions somewhere?

Yes, on the sharepointna.com site.  Wouldn’t be surprised.

 

Do we have a schedule of the events in the Poll? I would love to know about California Based SharePoint Focused events

There are industry events at https://www.cmswire.com/events/  Visit http://SPSevents.org for upcoming SharePoint Saturdays across California.

 

Are private channels ever coming to Teams?

Yes, they are in preview.

 

Does MS still throttle the upload speeds for the Mac version of the OneDrive client?  It was about 10x slower than the Windows OneDrive client in our tests last year, posing a problem for adoption among our Mac users.

There are some settings in the client to throttle the speed, but Microsoft doesn’t throttle the upload speeds.  There are a dozen reasons why one machine could be slower than another.  I’d highly recommend opening a support ticket if you can reproduce this issue.  I couldn’t find anything else reported on this and performance is definitely something that Microsoft is focused on.

 

How can we get rid of the :x/:r gibberish that Microsoft introduced in the SharePoint Online URLs last year?  So annoying for documentation.  We have to manually edit links every time.

There have been efforts to optimize the URLs and to be able to rename site URLs.  No other mention of URLs in the event.

Hey Jealousy, Top 10 Announcements you might have *Missed* at the SharePoint Conference! Experts Panel #SPC19

Wow!  I’m still recovering from #SPC19.  In fact it was just yesterday I was speaking at SharePoint Conference, but I wanted to get this blog post out there for those who may have missed the nuggets.

Join me and 6 experts on the Best of SPC Experts Panel When: Wednesday  May 29th 11 AM Eastern / 3 PM GMT Featuring 5 MVPs 2 RDs and Microsoft Product Manager.

  • Joel Oleson MVP & RD – Microsoft Search, OneDrive, Governance, Content Services, Mixed Reality
  • Eric Overfield MVP & RD – UX, SharePoint Framework
  • Erica Toelle MVP – Content Services & Records Management
  • Ryan Schouten MVP- SPFx, Developer, Power Pack and Business Apps
  • Bill Baer MS Product Manager & MCM Instructor – SharePoint 2019, Geo, Search and Mixed Reality
  • Paul Swider – Business Apps, Power Pack

>> Register for the Best of SPC Experts Panel

we’ll discuss the announcements and all the announcements, have a fun discussion about the impact and discuss silly or crazy things that happened at SPC.

  1. Microsoft Search (GA) Launch a *massive* UX investment across Bing, Windows, Edge, Office, SharePoint, Office 365, powered by Graph plus AI and Machine learning and personalization and Unified Administration and way more is Shipping – in the words of Jeff Teper the biggest “One Microsoft” project or initiative he’s ever been part of.  Personally I spent more time in Search sessions since I didn’t want to miss anything that might impact my “Real Life” Microsoft Search session where I drilled down into things you could do today with Microsoft Search in preparation for more that will be coming out later this year.  Microsoft Searches biggest release is now available to targeted release tenants.  A ton more investments in image text extraction, video speech to text, and audio speech to text extraction also contribute to the investments.
    Download my Microsoft Search Strategy deck that I delivered at SPC.

    • Bookmarks, PowerApps, Q&A, Locations all configurable in a new Unified Administration (Targeted release).  The new enhanced recommendations will come from the behavior of the people using search.  The more it is used the better it will get.
    • Windows 10 updates and integration coming later this year
    • Search in Office will provide the ability to search for a document and the ability to take parts from those documents and automatically include them in the document, spreadsheet or PowerPoint. (Demo in the keynote showed adding a slide from PowerPoint into a word doc without ever leaving word)
    • Announced Public API for search including the extensibility of custom search refiners, connectors, verticals, and filters.
    • The best place to start with the new GA “General Availability” of  Microsoft Search: http://www.bing.com/business/explore
    • An enterprise-wide Microsoft Search experience, from the search box in the suite bar.
    • More resources on Microsoft Search
  2. SharePoint Home Sites New Announcement – “SharePoint home sites, a dynamic, engaging, and personalized employee experience for your organization.”  Jeff Teper’s keynote had us on the edge of our seats and home sites definitely got a warm intro.  You can read more about them on the SharePoint blog post “The intelligent intranet featuring SharePoint home sites” and read more at  SharePoint home sites: a landing for your organization on the intelligent intranet
  3. Yammer enhancements announced including Answer Bot and Best Answer and Microsoft Stream Transcription and other enhancements for employee engagement and communications.  Read more at Yammer investments add engagement and compliance capabilities
    • Yammer built in bot auto-responses for FAQ & Best Answer feature, you can ask a question and then the person asking the question or a group admin can mark the best answer—making the knowledge easier to share and reuse in the future. Additionally, a group can feature intelligent, bot-like responses to frequently asked questions.  Record, upload, and share video with updated Microsoft Stream mobile app.  Embed a quiz, poll, or survey in a video with Microsoft Stream.  
    • New Microsoft Stream mobile features, interactivity and more announced at SharePoint Conference 2019
    • yammer answer
  4. Differential sync announced for all file types!  The keynote featured a 1GB bmp file where only text was added in MS Paint and instead of the entire file syncing only the changes or about 1-2MB was synced… it was done in seconds.
  5. Many new OneDrive, SharePoint File enhancements announced for sharing a file quickly, securely and in a compliant way has improved immensely – add a link to an email or teams chat and change the permissions on the fly.  Love the new “Request Files” feature.  You can create an RFP folder and send it out as a place where people can put documents… it has a built in ability to make it easy to collect files from others.  The new “easy-to-read links” will reduce the long ugly URLs we live with and “Popular around me” in the Shared with me section of OneDrive will simplify and enhance discovery.  See recent files, your files, frequent shared libraries when attaching a file or sharing a link from Outlook mobile.  In addition to updates to annotation options when marking up PDFs you can annotate the PDF to circle items or add notes for you and others.  Microsoft Teams Tabs in mobile experiences. In addition, Link to this Slide will allow you to send links to an individual PowerPoint slide.  Control sharing settings on groups of sites at once including the ability to expire sharing links across not only the whole site but many.ExternalExpiration_1.pngDocument compliance enhancements including… SharePoint Online service supports Azure Information Protection encryption on document upload, understands label policies applied to the document, and applies label permissions to document open when the document is in SharePoint or OneDrive.  Updated content services white paper, and guidelines for GxP compliance, providing the blueprint for organizations that comply with regulatory regimes like FDA 21 CFR Part 11
  6. Site rename got the biggest clap during the keynote.  There’s also more compliance with DLP restricted sharing.  Don’t miss the new Adoption kits across Office 365.
  7. Performance enhancements on storage, sharing, and more.  Jeff explained SharePoint is the biggest consumer of Azure storage.  Data from Microsoft 365 is ten times faster than it was just two years ago. Your user experience has improved in Office 365 is three times faster than a year ago, with investments across our architecture that accelerate your experience even when you are working far from your own data center.  After you upload a file, you should be able to search for it in no time.    Including now up to 320 previews and new ability to add comments on all file types (not just MS Office).  You’ve heard of Machine Learning… Announcing Machine Teaching.  Here you can teach the AI what parts of a document are and how to perform otherwise manual tasks for tagging or using document parts.  updates to Supervision including new out of the box machine learning models to harness intelligence and identify questionable content
  8. New Architectures from SharePoint 2019 in Azure and SQL Azure to Multi Geo GA  1) In SharePoint Server 2019 we’re providing more flexible deployment options to include support for Azure Stack and SQL Managed Instances. 2) New managed instance support for SharePoint Server 2019 allows you to leverage the benefits of managed instances with SharePoint environments hosted in Azure. Multi Geo Capabilities has released as Generally available what was in preview.
  9. New Developer experiences: New APIs and File Developer Experiences more comprehensive site collection enumeration API, will be coming soon in beta.  SharePoint Framework 1.8.2, released two weeks ago, updates compatibility to support Node.js 10.  SharePoint Framework 1.9 coming soon, there’s enhancements coming to Microsoft Graph connected controls. In addition to the Windows Community Toolkit which features controls for working with Microsoft Graph and Files, we’re also adding a new Microsoft Graph Toolkit for the web.  Fluid Framework – Improvements to development efforts “revolutionary new capabilities for real-time, intelligence-assisted collaboration” announced at build, but demonstrated during the keynote.  The keynote demo we saw showed many browser windows at once showing what it could be like with a seamless editing experience.  Many low level protocols and experiences have been optimized to make multi user editing better.
  10. Business Apps PowerApps and Flow Improvements – Starting in summer 2019, you’ll be able to use PowerApps to build custom forms for document libraries, building metadata-enriched experiences through SharePoint and Microsoft Teams. Bulk Approvals, New Actions for SharePoint Lists and Libraries in Flow, new document templates and improvements to backstage.  You’ll be able to use PowerApps to build custom forms for document libraries, building metadata-enriched experiences through SharePoint and Microsoft Teams.

New SharePoint Family Newsletter: Subscribe to the new monthly update

GS-2019-05-21-22_16_07-Microsoft-SharePoint-Virtual-Summit-2019-Microsoft-Edge

Lots of growth!

Check out the following 12 New blog posts that all went out right at the keynote.

The SharePoint Conference – Microsoft Search in Real Life #SPC19

I’m excited to be speaking at the upcoming SharePoint Conference.  Be sure to block out my session on your calendar!  If you haven’t time is running out!  Register now for next week’s SPC2019 in Las Vegas use OLESON for discount.

Microsoft Search in Real Life BRK102 Breakout: 60 Minute Microsoft Search Premier Ballroom 309 Thursday 5/23 | 8:30 – 9:30am Joel Oleson

joel at spc19

Session Title: Microsoft Search in Real Life

Microsoft Search is poised to change enterprise search by featuring search across Windows, Office, and SharePoint Online in addition to various other services. In this session, I’ll dive into the vision, the features, and the reality.  Search is a huge undertaking, but it is confusing to know where to invest to take advantage of the greatest of what Microsoft has built.  Out of this session you’ll know what has already shipped that you can go back to work to take advantage of in Microsoft Search.  You’ll also see examples of what is possible today.

Key Takeaways:

  1. Understand the Vision and Promises of Microsoft Search
  2. How to get started today on your search strategy with Microsoft Search
  3. Get started with Search and get value immediately with simple configuration and a plan for integration

Read more

Welcome to Microsoft Search Intelligent Search for the Modern Workplace

Microsoft Search Cohesive and Intelligent Command and Navigate

Read the article I wrote for CMSWire and get a good look at Microsoft Search

Microsoft Search… Vision of Next Generation Command and Discover

Microsoft introduces us to a new tool combining the Artificial Intelligence of Bing’s search engine, as well as the insights provided by Microsoft Graph. Microsoft Search gives you the ability to discover your inquiries across a myriad of Microsoft’s various platforms such as Office, SharePoint, Outlook, OneDrive, Windows, and of course Bing.

Microsoft Search is not just for links and search inquiries like bing, but also enhances your ability within a program such as in word where you can search for the tools like spelling and grammar checks in the task completion features. The task completion feature also assists by searching for tools relevant to the task you wish to complete such as rotating an image as you search for tools when selecting an image.

With Microsoft Search you can also search for relevant information and apps with instant query predictions that allow you to quickly re-access your various documents, applications, and even contacts. Microsoft Search understands contextual information from your recent behavior and search through its incredibly advanced AI features that enable it to become a personal assistant to you and your network of capabilities. You can easily search for contacts in Yammer, Microsoft Teams and more. As you search for colleagues and team members you’ll be provided with relevant contact information, files you share, conversations, and events. “You can even start a Microsoft Teams conversation, place a phone call, send an email or get a map to their office location right from an adaptive card, accelerating productivity and reducing the time you spend searching for the right answer.”

Since Microsoft Search is not an asset for one set application, it works across all your connected apps providing a framework for accessibility from any point. This is evident from Microsoft’s quote giving the example of “if you’re working in Word and want to reuse information from a presentation that a colleague shared from OneDrive, there’s no need to switch to OneDrive and search for that presentation, you can simply search from Word” allowing you easier and faster access to your files and contacts, blending your various assets and tools into one seamlessly connected arcology of information databases.

With Microsoft’s recent design changes to SharePoint including a focus on the simplistic and chic, Microsoft Search is conveniently placed in every Microsoft Office application and in Windows 10 and all of the online Office apps, and even allowing you to access relevant information and contacts directly from Bing’s search engine.  It’s quite extensive the vision for Microsoft Search.  Personalization in all of these interfaces with corporate access that’s security trimmed is the design from the beginning.

Microsoft Search is an exciting tool that consolidates the best parts of each application into easily reachable places, saving priceless time and releasing you from the headache that comes from searching through thousands of files and documents to find one specific piece of information. Gone are the days where you stand at the speaker podium in awkward silence for five minutes as you search for your powerpoint presentation. At this point, wherever you are, just enter the keywords into the search bar and let Microsoft Search do the work for you.

I encourage you to join me in Las Vegas for Microsoft Search in Real Life