Herding Cats and Enterprise Social Planning

herding cats

Social is not about top down control and management.  Planning is crucial, don’t get me wrong.  It is empowering communication for all departments.  That’s why it’s so transformative and empowering for individuals.  Have you tried to herd cats?   There’s a better way.

 

While you can’t control it, and simply blocking all attempts will create mass chaos, it is worth the time to plan.  People need to talk, people need to communicate and collaborate.

If you can’t control it should you even do it?  Yes!  In an enterprise there is so much to gain from a successful social platform.  The enterprise water cooler is a dream worth having.

Is there a new definition of controlled chaos?  Is there a way to find a happy place where the business can feel like they have enabled the collaboration to happen, without feeling like they’ve given away the keys?  Yes.

If you do block it on every turn.  You’ll end up with collaboration happening in places where it shouldn’t.  Partner collaboration happening in groups on linked in.  Employee collaboration happening in rogue freemium versions of yammer.  Sales trying to do a scrappy version of Chatter, and marketing brining up Jive in the cloud, and IT running a wild west SharePoint environment that they aren’t resourced to do and wondering why they aren’t getting the business support. Departmental collaboration is often that first goal with these social tools, but ultimately the target is success across the enterprise.  Adoption, engagement, and endorsement without stifling control.  Social is NOT ECM.

As various parts of the business start to learn how this new social business through tools the departments themselves will be afraid it will destroy the traditional processes.  It will poke holes in the process by connecting people that previously never had contact.  Short cuts will be revealed.

The goal of the enterprise should be to try to educate the employees around the social platform that is chosen.  IT should try to integrate it into the Intranet and consolidate it when applicable.

Here are five ways you can promote adoption and stop trying to herd the cats. Compliance not control is the goal.  Here are some thoughts to help you learn to let go… and embrace the fact you have no control.

 

1. You will obtain compliant behavior when the motivation comes from individuals themselves

2. Motivation is not a function of management.  Any social that comes out of forcing employees to use it will be short lived.  Education and training is fine to encourage and enforce, but real adoption comes from successful personal experiences.

3. Experiment and don’t be afraid to make mistakes along the way.  Course correction is the mantra.  Remember the employees could be using collaboration platforms like those happening in public or consumer based forums.

4. Don’t be afraid of non work conversations, think about how much of what happens at the water cooler is focused on news and events.  That’s how relationships are built.

5. Educate users by sharing a vision and policies and they will govern themselves.

 

We’ll talk about how to promote compliance at another time, but the first lesson is to learn to let go of the thoughts of control and focus instead on promoting engagement and good adoption.  Herding cats is chaos, but putting out some cat food and the cats will come.

5 Reasons I’m Using WordPress for my SharePoint and Enterprise Social Blog

1. SharePoint Blogging Template hasn’t improved – I’ve been waiting for SharePoint to improve the blog template with little improvement since 2007 or even 2003.  I’m done waiting. Since Microsoft doesn’t really make money on the blogs, they haven’t really touched them.  It is getting easier for me to write a blog post that looks good!

2. WordPress rocks! It is dominating the blogosphere and has incredible themes and is very easy to consume.  For me it’s not much different. I add an extra step of ensuring I have a featured image and have good categories.

3. Comments actually work! I’ve been missing out on engagement.  I hope people understand that now I can and will respond to constructive comments even on old posts.

4. SEO and Analytics integration – The SharePoint Analytics really got bad in 2013. I wrote about that and even did a webcast about that recently. I do really like the google web analytics and webmaster tools and with WordPress I can easily use both Bing and Google webmaster tools with ease. Amazing free plugins…

5. Responsive Web Design – I LOVE the responsive templates in WordPress and hope to bring some of these to the SharePoint community and by using the WordPress ones, I hope to better understand how to drive improvements into SharePoint based masterpages, themes and site templates.  This means people can more easily read my blog on mobile, ipads, kindles and more.

 

No one should feel like I’ve abandoned SharePoint.  I’m expanding my world, not unlike Mark Miller, Andrew Connell, and Jeremy Thake.  I think that needs another blog for another time. I would personally recommend WordPress to any public SharePoint blogger or otherwise.  Intranet bloggers it’s a longer story and more complicated with it depends.

 

I hear you… There are a few who have commented they’d like to hear how I did my migration.  Let me know if this is still of interest.  I did use a few simple WordPress plugins and ultimately a simple tool that Bjorn Furuknap developed.

 

A Side Note History Lesson

 

WordPress is Microsoft friendly!  Did you know that Microsoft potentially moved hundreds of millions of bloggers to WordPress when they shut down their blogging platform?  Why in the world did they just not buy wordpress? Would they have killed that too?  I use to be a blogger on MSN Spaces which became Live Spaces, all bloggers had a short window to move their blogs to WordPress or be shut down.  My got shut down because I missed the notification and didn’t realize the ramifications.  Now only a few posts are available via the wayback machine.

 

This wikipedia quote on Live Spaces sums it up quite well…

“On September 27, 2010, Microsoft announced that it would discontinue Windows Live Spaces, and in partnership with Automattic, a free opt-in migration of user blogs to WordPress.com will be offered to Windows Live Spaces users. Beginning January 4, 2011, users were not able to make changes to Spaces, but contents were still viewable and downloadable. Windows Live Spaces was fully shut down on March 16, 2011.”

Thank You! Listed in the Top 50 SharePoint Sites

 

This blog as SharePointJoel.com now called CollabShow.com was recently recognized as a Top 50 SharePoint blog by Dynamics 101 (at the top of the list :)).  I appreciate the recognition. Top 50 SharePoint BlogsGreat to be recognized among those on this list.  As I look at this… I’m realizing it would be good to have the same thing for yammer.  Maybe I need to put together a Top 50 Yammer blogs or Top 50 Social Business or Enterprise Social Networking blogs. What do you think?

 

You can see the full list of Top 50 SharePoint blogs at Dynamics 101.

What’s going on with SharePoint 2013… Upgrade Insights

I have been having a lot of conversations with SharePoint folks and even participated in a debate on using SharePoint 2010 vs. 2013.  Why was this session at SPTechcon a sold out, standing room only session?  There has been a reluctance to simply upgrade to SharePoint.  A lot of confusion exists around social as I mentioned in my previous post. Microsoft will be pushing cloud and yammer as driving the social fabric for a long time. Get use to it.  What hasn’t been clear is the roadmap for On Premise.  There is FUD being spread around about whether it will have a roadmap, and Bill Bear (SharePoint Technical Product Management) assures us that both cloud, hybrid and on premise will be around for some time to come.  Don’t get confused when all MS seems to talk about is cloud.

I’ve been wondering what is is that is keeping people from upgrading…

Upgrade Poll

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Those not involved in the yammer.com/spyam community may not have seen or participated in this survey.  I encourage you to please weigh in.  I think this does send a message to Microsoft about the importance of sharing the roadmap with lack of a TAP program or with lack of sharing details with the influencers there’s a lot of concern in the community of the path and direction for SharePoint on Premise.  SharePoint 2010 was a very solid product, and Microsoft will have a big challenge ahead of them as SharePoint 2010 gets cemented further and further entrenched as people feel Microsoft has lost their way.

I’m working on an information architecture diagram that I think speaks to the best way to build a hybrid model without sacrificing the farm and without sacrificing flexibility.  I hope it resonates well.  More to come in that area soon.

In reality MS is waiting for SPC to tell us their plans.  Hold your breath. The bigger on premise roadmap is coming and so is more Yammer integration roadmap news.  There’s a reason that Microsoft has been pushing yammer adoption.  It’s a big investment not just from a dollar amount.  It’s big.  More news to come…

Is Yammer confusing the SharePoint Roadmap?

It’s amazing to watch the confusion followed by crazy mudslinging that’s going on in the market these days.  The big acquisition a year ago by Microsoft has endorsed enterprise social in a big way.  I’m personally looking forward to the big battles ahead of head on SalesForce.com with Chatter, and Jive Software as well as Microsoft Social with CRM and SharePoint and more building on the Yammer social roadmap.  Looking forward to following this in my new role.  Microsoft has made big bets, and over the course of the next year I hope and expect to see a clearer road ahead.  Thus far we really are only seeing the first steps in the combined Yammer and SharePoint social solution, and at this point everyone seems confused about the pace and the results.  I’m looking forward to the Yammer Roadshow of Working Social, where Adam Pisoni will be speaking more about the path of success and transformation.  I’m also anxious to see more through a set of webinars that Yammer has been producing.  I think Yammer has seen a gap in roles and education, which is why we’re seeing more and more of a push for Yammer University or certifications.  I think you’ll also see some serious roles come out of the enterprise with community managers, yambassadors, and yammer consultants.  More on that topic later…

These past couple of days I’ve had a great conversation with Beezy.  A year ago they were told that SharePoint was going to solve its social gaps with Yammer.  To this day the market is still unfortunately very confused about what this solution will really look like.  On one hand Microsoft has a bit of a social feed and activities with SharePoint 2013, and on the other hand simple things like attaching a document to the feed are absolutely a challenge without a lot of knowledge and a lot of extra clicking.  They see customers as identified in this banner on their homepage at beezy.net

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Beezy Banner Does it go too far?

Beezy has taken advantage of these gaps and put a lot of information about how great they fill in the gaps and how much easier it is on the layer they add to SharePoint 2010 and 2013.  They haven’t had as much of a challenge with Yammer since their current clients are focused on customized on premise deployments.  They don’t think customers are going to want two places to go… The social stream and the Intranet, they think those should be one…

With all of the Yammer emphasis in the cloud, there’s a question if the commodity service and APIs exposed just don’t provide enough of a platform to work with.  An article on TechRepublic “How Yammer is killing enterprise social networking” is explicitly talking about integration, customization, and how Yammer is not living up to the hype.  All social tools aren’t living up to the hype.  It’s hard.  There’s a lot of education that has to happen across the organization.  Corporate communications and others really need to learn how to really leverage the platform.  It will take time.  I think Microsoft is right to start with a commoditized utility platform with a rich API and then support a layer of customization.  Intranets will need to become more and more social, but the water cooler still needs to exist, whether it gets included as a stream on the home page or simply a link such as news feed or Yammer.  Notifications across the enterprise need to get much more simple and consolidated as well.  There’s a long way to go enterprise to go to catch up to the consumer world.

Social isn’t going away.  Microsoft has made a smart investment in the market leader in social, and I believe we will see a number of attempts to move the market of social forward.  Beezy with its approach of combining the Intranet with the social platform in one is a smart approach. Don’t force your users to move.  As Microsoft’s ultimate strategy gets unwound, I think we’ll see a lot more following a similar thread at least in the cloud.  Yammer and SharePoint will start to blend.

ViewPoint by ViewDo Labs will allow enterprises to figure out what is happening.  The approach allows community managers, departments or even IT insights in a federated dashboard for both SharePoint and Yammer and soon other platforms to co-exist and see what is working best.  These analytics should help shape the conversations across the business as it relates to what is happening right under their noses.  They can monitor keywords and gain insights and view analytics into influencers, groups, sites, etc…  Is social making a difference?  We shall see and ViewDo Labs will be there to help companies understand the ROI and see who is doing the moving and shaking when it happens.  Part of what is missing is the governance and policies.  It’s been expressed that the enterprise social platform is really 10% of what is needed for success.  Much of it is in the process, operationalizing, and socializing of the platform but also in keeping it governed to a level that it can be trusted and adopted.

It is really important that those who have invested in on premise SharePoint take note that Microsoft has not abandoned you.  They are just more worried about the massive investment in Yammer and Office365 which is the real bet.  Apparently On premise is not going away.  Thanks for confirming this Bill Baer.  The FUD was really getting bad on this topic.  Please keep talking about Server Solutions and On Premise, so we know these exist.  Otherwise people get really scared.  Let’s get more of the team opening up their mouths to share more of this news.  Even better if we don’t have to wait till SPC to hear this message confirmed.  We are all very excited to hear more at SPC!

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Adhoc Poll on Yammer.com/SPYam

Is it Yammer or simply the marketing team that has caused a bit of a grind around SharePoint 2013 upgrade and adoption.  I did a poll recently and found that much of what keeps people back from upgrading is the unclear road map.  Microsoft, please don’t wait for SPC.  Please continue to share the story in a way that it doesn’t sound all cloudy.